Instructions for presenters

Oral Presentations

The time allocated to each oral presentation is 20 minutes, with 15 minutes for the talk plus 5 minutes for questions (with the exception of a few special presentations).


Presentations shall be prepared in 16/9 format and must be provided as a PowerPoint or PDF file. We also accept 4/3 format but it will be adjusted to the screen’s height.


There is no restriction on the number of slides in your presentation. The only rule is that your slides shall accompany and illustrate your most important messages. So, you are invited to restrain yourself in order to respect the time allocated.


The following link provides some useful tips for a high-quality presentation:


You must upload your file onto the dedicated presentation computer in the room where your presentation will take place, using a USB key, at least 30 minutes before the start of the session. These computers will be accessible from 08:00 to 18:30 every day, outside of the oral sessions and lunch break.

In order to ease this process we kindly ask you to name your presentation as follows: Day_PaperRank_PaperNumber_SpeakerLASTNAME.ext, e.g. Monday1_1_324_SMITH.ext (where « PaperRank » is the position of the paper in the session, and « ext » is « ppt », « pptx », or « pdf »). Personal laptops may not be used to make presentations.


You must arrive 15 minutes before the start of the session to confirm your presence to the session chairperson. Please provide before your presentation a brief text (2 or 3 lines) for the chair to introduce you to the audience. 

Poster Presentations

You should display your poster as soon as you arrive. You will find your allocated poster position by referring to the list displayed at the registration desk.


You are asked to stand by their respective posters during the sessions, in order to discuss their work and answer questions.


You must bring your own printed posters. It is not possible to print a poster on site.


You must produce a proper poster rather than using multiple sheets of A4 paper. Each board measures 100 cm wide by 240 cm high (portrait format).


The title of your poster must appear clearly at the top. The authors and their corresponding organisations should also be clearly visible.

We recommend A0 portrait format for your poster (0.84m × 1.19m).


The poster boards are made of PVC. Make sure your poster is not too heavy and avoid lamination or cardboard-backed sheets. To attach posters we recommend using Blu-Tack or easily removable tape, which will be available on site at the registration desk. Pins and double-sided tape are not allowed.


Please make sure to remove your poster at the end of the conference.